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Attendance

Attendance Secretary

  • Daily attendance verification notes (may include email, phone calls or written notes)
  • Contacting/follow up with parents regarding clearing student absence and documenting in AERIES
  • Managing incoming parent phone calls regarding attendance issues/concerns from parents
  • Daily record keeping of attendance and outside passes
  • Reporting truancy issues to Associate Principal (AP) overseeing Attendance Office
  • Communicate (through email) to School Counselor, AP of Attendance and AP of Guidance regarding specific student attendance concerns
  • Running weekly attendance reports for attendance percentages
  • Running monthly attendance reports for attendance percentages for district office and AP
  • Running and distributing bi weekly reports for teacher verification and cleaning up errors noted when teacher returns report
  • Running 12th grade 90% data list each week of students below 90% attendance
  • Following up with Saturday School list and documenting in AERIES appropriately
  • Program and manage the automated telephone dialer
  • Assists in District “enrollment counts” at the beginning of the year

Clerical Typists in Attendance

  • Daily attendance verification notes (may include email, phone calls or written notes)
  • Contacting/follow up with parents regarding student absence and documenting in AERIES
  • Managing incoming parent phone calls regarding attendance issues/concerns from parents
  • Daily record keeping of attendance and outside passes
  • Reporting truancy issues to Associate Principal (AP) overseeing Attendance Office
  • Communicate (through email) to School Counselor, AP of Attendance and AP of Guidance regarding specific student attendance concerns

Child Welfare Attendance Liaisons

  • Liaison is to follow up with all students with 3+ days of unverified absence through phone calls, emails, home visit, etc. until they verify the absence
  • Documenting in AERIES information found from investigating unverified absences
  • Calling in students with multiple absences and unverified absences and report that information to students School Counselor and AP of Student Support
  • Monitors and advises students on first and second step truancy level
  • Documents 12th grade 90% attendance letters in AERIES and communicates with parent/guardian and sets up meeting with parent/guardian and appropriate AP to place student on 90% attendance contract
  • Prints, mails and documents (in AERIES) attendance letters home at least every two weeks
  • Works with AP of Attendance to organize, schedule and document SART meetings
  • Works with AP of Attendance to submit SARB referrals to the CWA office

Seniors

Seniors are required to maintain a minimum of 90% attendance during the school year. Those seniors who fail to attend school at a 90% rate may be denied the privilege of participating in senior activities and the graduation ceremony.

The only excusable absence(s) that will not count against the student are illness accompanied by a medical note, funeral, school activity, and prior approval granted by an administrator.

Those seniors who fall below this rate will be placed on a “Rehabilitation Plan”. Students who violate the rehabilitation contract will become ineligible for end-of-year senior activities and ineligible to participate in the graduation ceremony.

Senior students falling below 90% should meet with their administrator along with the parent(s) and sign a Student/Parent contract for 90% Attendance Rehabilitation Plan.

Example: Your school sites contracts should have similar information to ensure information is covered during your parent conference.

Image: 90% Attendance information covered during parent conference

Communication with student and parent and documenting this communication in AERIES is of the utmost importance.