Skip To Main Content

Chromebook Insurance

The Merced Union High School District recommends that all students purchase insurance for their device. The district self insurance program provides coverage at a very low price. Students who purchase insurance from an outside vendor are responsible for all repairs and shipping. Insurance purchased through the district covers repairs, shipping, and a loaner device. Students can purchase Chromebook insurance (optional) from the site bookkeeper. The cost is $25.00. Students who had insurance for consecutive years may be eligible for a discount if they did not file any claims the previous year. See your site Teacher Librarian for discount information. Library staff will verify the purchase of Chromebook insurance and enter the information in student's AERIES account. The terms of the MUHSD Chromebook insurance policy are clearly defined (see complete text of the policy below). For more information contact your site Teacher Librarian.

Printable PDF version of MUHSD Chromebook Insurance policy

MUHSD Student Chromebook Protection Plan


Care of all instructional materials, including Chromebooks, distributed by MUHSD is the responsibility of the student to which they are assigned and his/her parent/guardian. This includes costs associated with damages and loss or theft (California Education Code 48904). The purpose of this policy to protect MUHSD families from accumulating debt due to accidental damage or theft (see definitions below) of school-issued Chromebooks.

Policy Term

  • Policies run from June 1 to the end of the following school year based on the board adopted school year calendar.
  • Policies purchased at any time between those dates will terminate at the end the school year based on the board adopted school year calendar.
  • Students who are issued devices at the beginning of the regular school year may purchase insurance until the end of the 3rd week of school based on the board adopted calendar without having the device inspected. After the end of the 3rd week of school the device and charger must be inspected by site library staff before coverage can be purchased. If devices are not issued during the the first 2 weeks of school the grace period may be extended at the discretion of the site administration for up to 3 weeks after device distribution.
  • Students attending summer school may purchase coverage by the 3rd Friday in June without device inspection. After the 3rd week of June, coverage cannot be purchased until the site bookkeeper and site Teacher Librarian return to work for the following school year.
  • Devices and chargers issued during summer school must be inspected by site library staff before coverage can be purchased during the following school year.


Coverage costs $25 per term (see above). Policies purchased mid-year will not be prorated.


There will be no refunds. If a student drops from the school, and then returns later in the school year, the policy will still be in effect until the expiration date of the original policy.

Deductibles (per term)

  • First covered repair- $0 deductible
  • Second covered repair- $20 deductible
  • Third covered - $40 deductible
  • Fourth covered repair- $60 deductible
  • After 4 repairs/replacements the policy is void for the remainder of the term and parent/guardian is responsible for all damage to the device


  • Students who file no claims during the term and maintain their device in good condition (fully functional and no significant cosmetic damage--as determined by site library staff) will receive a $5 discount on the second term of coverage.
  • Students who file no claims and maintain their device in good condition (fully functional and no significant cosmetic damage--as determined by site library staff) for 2 or more terms will receive a $10 discount on the 3rd and/or 4th term of coverage.
  • Discounts only apply to students who have purchased coverage during the previous term(s)

Your duties in the event of loss or damage

1. Report the loss or damage to the library staff within 30 days. In the event that school is not in session, you must notify the site teacher librarian via email or US mail.


Teacher Librarian Name


Atwater High School

Travis Harding

Buhach Colony High

Julie Cook

El Capitan High School

Tony Doyle

Golden Valley High

Tara Woodall

Livingston High School

Janis Edwards

Merced High School

Susan Mikkelsen

2. Notify the local police if the loss is due to theft, burglary, robbery or vandalism. You must then provide the official police report to the library staff.

Settlement Options

MUHSD will pay for the cost of repair of the insured device to include parts and labor. If the device cannot be repaired, an equivalent replacement of MUHSD’s choosing will be provided. If a replacement device is provided, this coverage will transfer to the replacement device for the duration of the policy. While a student’s device is being repaired the student will be issued a loaner device of MUHSD’s choosing. The policy will cover the loaner device until the student’s original device is returned or a permanent replacement device is issued.

Fraud, Concealment, and Misrepresentation

Coverage may be denied if the student willfully defrauds, conceals, and/or misrepresents any material information about the cause of damage or loss of the device.

Detail of Coverage

  • Accidental damage, drops, liquid spills, and submersion
  • Theft, burglary, robbery (requires official police report)
  • Vandalism (requires official police report or school administrator incident report)
  • Fire, flood, natural disaster
  • Power surge
  • Mechanical failure or defect

Detail of Exclusions of Coverage

  • Corrosion and rust
  • Cosmetic damage
  • Dishonest and/or intentional acts
  • Unexplained loss or mysterious disappearance
  • Government seizure
  • Loss or damage to accessories, software and data
  • Tampering with or unauthorized attempts to repair device.

Policy Portability

If a student transfers to another MUHSD site during the policy term the coverage will transfer to the new site and remain in effect until the end of the term. If a student transfers to a site outside of MUHSD the coverage does not transfer to the new district/school and device must be returned to site. However, if the student transfers back to an MUHSD site before the end of the term, the coverage will remain in effect until the end of the term.



Revise 10/17/15